The position’s responsibilities include intake and eligibility activities, data collection, record keeping, clerical, and administrative assistance for the Community Investment Department’s various programs. The position will serve as the primary point of contact for clients seeking information about the programs and/or the status of their application prior to the commencement of the project. The position will assist with providing Energy Education for low-income clients and families in order to help reduce the impact of energy costs.
Title: Intake Specialist, Community Investment Department
Office Location: CAT main office – St. Helens, Oregon
Service Area: Clatsop, Tillamook and Columbia counties, Oregon
Position Classification: Program Specialist I – Non Exempt
Position Supervises: None
Position Reports to: Program Manager
Position Coordinates effectively with: CAT Executive Director, Fiscal Director and Department Staff, Community Investment Program Managers, staff of the Community and Human Investment areas, our internal and external partner/funding agencies, and others as developed.
Salary: Program Specialist I ($15.10 – $25.83/hour)
Hours Worked: 1 FTE position with the majority of work done between 8:30-5:00. There may be occasional evening and weekend requirements for meetings or service delivery.
Major Duties, Responsibilty and Authority
- Initial prescreening and pre-qualification processing for interested households.
- Maintain pre-qualified income eligible households list.
- Document and verify income and property eligibility for households.
- Data collection to meet requirements of federal and state programs.
- Processing of department payables.
- Preparation and maintenance of program files.
- Entry of weatherization and energy education data into OPUS or other web-based programs as requested or as required.
- Contractor file maintenance.
- Maintain records and statistical information and prepare reports as needed.
- Aid in the preparation, scheduling, and delivery of an interactive Energy Education curriculum to facilitate participants learning about energy efficiency and conservation.
- Provide overall support in activities required for maintenance of the department programs.
- Comply with CAT Safety Policy.
- Communicate and follow verbal and written instructions.
- Meet training requirements and continuing education requirements of the agency and the State.
- Perform other program related duties as assigned by the supervisor.
- Possession of a Valid Driver’s License and insured vehicle available for use on the job.
- Attend Staff meetings as scheduled.
- Attend trainings, peer exchange and conferences as they are available.
- Obtain certifications and meet continuing education requirements as developed by the State.
- High school graduate or General Education Degree (GED).
- Ability and experience in working with culturally and ethnically diverse people of all ages, without regard to sex, race, religion or socioeconomic level.
- Ability to work well within a team environment.
- Ability to work with minimal supervision.
- Ability to work on various tasks simultaneously.
- Ability to research and develop knowledge of existing resources.
- Knowledge of PC and word processing, spreadsheet, powerpoint and data base software.
- Good organizational skills.
- Accurate record keeping skills.
- Abililty to communicate effectively both orally and in writing.
- Excellent time management skills; proven experience meeting project time lines.
NOTE: CAT’s has adopted a Mandatory COVID-19 Vaccination Policy. Please keep this in mind as you consider this position.
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To apply for this position, please submit a cover letter and a resume indicating your preparation for and interest in the position to: Darlene Smith, Administrative Assistant, 125 N 17th St. St Helens, OR 97051. Or email to email@example.com
CAT is an Equal Opportunity Employer